Title: Administration & Financial Manager

Start Date: May 2, 2022

End Date: September 9, 2022

Fee: $10,000 CAD

Engagement Conditions: Part-time Employee (16 hours per week, increased to full-time during Festival).

Administration & Financial Manager  is responsible for the efficient running of the administrative elements of the organization, particularly related to contracting, HR, financial processes and insurance. They are also responsible for smooth day-to-day operations in the SummerWorks workspace both online and in person, during the Festival.  

Reports to: Artistic & Managing Director

Administration:

• Ensure records, subscriptions, and databases are maintained, including CADAC, donor lists, audience lists, artists and partner contact lists, and supplier contact details. 
• Review and renew insurance policies.
• Manage the Board meeting schedule and Board correspondence; attend and minute all Board meetings; maintain Board documents.
• Manage the smooth running of the SummerWorks workspace online and in person during Festival. 

Finance:

• Oversee the management of the organization’s financial processes with the Bookkeeper.
• Establish and maintain effective systems for managing income, expenditure and cash flow.
• Review monthly bank reconciliations, quarterly analysis, updating profit and loss statements and reconciliation of balance sheet and other as required. 
• Manage daily company finances, including petty cash and banking. 
• Manage box office reconciliations.
• Prepare necessary documents for financial reporting to the Board.

• 3+ years of applicable knowledge and experience.
• Experience creating and maintaining systems for large-scale and complex projects.
• A passion for the performing arts.
• Exceptional organizational and communication skills.
• The ability to quickly start projects and form relationships.
• Proficiency in Quickbooks online, Airtable, Microsoft Office and Google Suite, or equivalent.

April 13th: Application deadline

April 18th – 22nd : Candidate interviews (conducted via zoom)

May 9th: Contract start

September 9th: Contract end

Submit your resume to hiring@summerworks.ca before the deadline date. A cover letter is not required. In your email, please tell us what position (or multiple positions) you would like to be considered for. 

Please structure your subject line as:

FIRSTNAME_LASTNAME_2022_FESTIVAL_JOBS

The deadline for applications is Wednesday, April 13th.

The SummerWorks team will answer all your questions about our hiring process, and the team we’re building this yearn through our social media channels on THURSDAY APRIL 7. Please email your questions to hiring@summerworks.ca NO LATER THAN TUESDAY APRIL 5, and don’t forget to include your FB and/or IG handles so we can tag you in our response!

For private replies, you can also send questions to hiring@summerworks.ca anytime up until the deadline date.